CITY DEPARTMENTS
City Clerk

City Clerk’s Office
Diane M. Kennedy
City Clerk/Treasurer
220 N. Chestnut Street
Jefferson, IA 50129
515/386-3111
515/386-4671 (f)
cjeff@netins.net

Available Monday through Friday
8 a.m. to 5 p.m.
With the exception of designated city holidays

Responsibilities of the City Clerk

• Prepares the annual budget
• Attends council meetings
• Publish City Council proceedings including all claims
• Publish all ordinances, enactments, proceedings and official notices requiring publication
• Certify all measures establishing any zoning, building lines, plat showing district, lines, or limits to the recorder of the County
• Maintain copies of all effective City ordinances and codes
• Have custody and be responsible for safekeeping of documents
• Maintain all City records and documents
• Provide copies of public documents
• Keep and file all communications and petitions directed to the Council or to the City
• Attend meetings of committees, boards and commissions as directed by the Council
• Issue or revoke license and permits authorized by the Code of Ordinances
• Election duties as mandated by Code of Iowa, Sec. 376.4 and 376.6
• Supervise two full-time and one part-time City Clerk’s Office staff

Responsibilities of the Treasurer

• Safe custody of all funds of the City
• Keep accurate record of all money or securities received
• Keep accurate account of all disbursements and property
• Deposit funds upon received of moneys
• Reconcile depository statements and certify balances of cash and investments to the City Council
• Keep a register of all bonds outstanding including payments of interest and principal

The City Clerk’s Office is also responsible for billing city utilities such as water, sewer, solid waste, and recycling. Notary services are available.

Other contact information:

• City Administrator Mike Palmer can be reached at michaelpcjeff@netins.net
• City Clerk Diane M. Kennedy can be reached at dianekcjeff@netins.net

Check the FAQ for more information.