COUNCIL MEETING

NOVEMBER 13, 2007

4:00 P.M.

PRESENT: Figenshaw, Teeples, Hertel, Teusch, Bunkers
ABSENT: None

Mayor Madson presided.

Discussion was held with Mr. Jack Lipovac from HR-One Source on setting top priorities, writing sample questionnaires and setting a timeline in the search for a new City Administrator. Applications were reviewed. Interviews will be held between November 29 and December 1.

No citizens spoke at open forum.

On motion by Hertel second by Figenshaw, the Council approved the following consent agenda: October 23, 2007 Council Minutes; payment of bills from City funds; water line easement for J. Duane Russell and Teresa K. Russell; special Class C Liquor License (BW) (Beer/Wine) permit renewal for Peony Chinese Restaurant; Change Order No. 2 for Allied Construction in the amount of $68.00 for Lincoln Court Improvements Project, Change Order No. 3 for Allied Construction in the amount of $3,356.30 for Lincoln Court Improvements Project; Pay Estimate No. 3 for Allied Construction in the amount of $95,690.18 for Lincoln Court Improvements Project; Change Order No. 2 for King Construction in the amount of $440.00 for Lincoln Court Improvements Project; Change Order No. 3 for King Construction in the amount of $2,422.16 for Lincoln Court Improvements Project; Pay Estimate No. 4 for King Construction in the amount of $3,773.55 for Lincoln Court Improvements Project; and accept the Lincoln Court Improvements Project, Division II, Section 1-Utility Construction (King Construction) as Substantially Complete.

AYE : Bunkers, Figenshaw, Teeples, Teusch, Hertel
NAY: None

This was the time and place for a public hearing on owner-occupied rehabilitation housing program funding application. Mr. Rick Hunsaker, Director of Region XII Council of Governments was present. The City of Jefferson conducted a citywide interest survey for housing programs via a direct mailing to all residents within the city limits. As a result of that activity, the need for a city-wide owner-occupied housing rehabilitation program was confirmed and a targeted area was based on the location of the responses. The City will be seeking $349,990 in funds to address this need from the Iowa Department of Economic Development’s Housing Fund (IDED). The City will provide $30,000 to pay for the program eligible costs and technical fees for the proposed activity as matching funds. The application will be submitted November 30, 2007. The funds received from IDED will be used for the administration ($15,000) of the program contracted with Region XII Council of Governments. The balance of the funds will be used for the program rehabilitation and a portion of the technical services contract. The program will enable the rehabilitation of a minimum of 10 low and moderate income family homes through an application process. All households to benefit from federal funds will meet the income eligibility test of income less than 80% of median income according to the Housing and Urban Development guidelines. The rehabilitation activity will be focused on a targeted area that includes the area on and within the boundary lines starting at the intersection of Oak Street & Adams Street, south to Russell Street then west to S. Walnut Street then north to South Street, west to Grimmell Rd, North to Adams Street then East to the point of origin.

All homes assisted will meet the Iowa Minimum Rehabilitation Standards and be tested to be lead-safe upon completion. Temporary displacement of the families may occur during the rehabilitation disturbing lead based paint. The families temporarily displaced will be assisted relocation with the IDED program funds. No businesses will be displaced during the project. The nature of the proposed activity is to preserve the existing housing units, increase energy conservation, and eliminate health and safety hazards in the homes. The Mayor called for any oral or written comments and there were none. On motion by Hertel second by Teeples, the Council closed the public hearing.

AYE: Figenshaw, Hertel, Teeples, Bunkers, Teusch
NAY: None

RESOLUTION NO. 33-07
On motion by Bunkers second by Hertel, the Council approved Resolution No. 33-07, a resolution approving the Submittal of a State of Iowa Department of Economic Development Grant Application through Region XII Council of Governments for owner-occupied housing rehabilitation funding.

AYE: Teeples, Figenshaw, Hertel, Teusch, Bunkers
NAY: None

RESOLUTION NO. 34-07
On motion by Teeples second by Bunkers, the Council approved Resolution No. 34-07, a resolution approving the Submittal of a State of Iowa Department of Economic Development Grant Application through Region XII Council of Governments for homeownership assistance funding.

AYE: Hertel, Figenshaw, Teusch, Teeples, Bunkers
NAY: None

The Council discussed the renewal of the Tax Abatement program which expires December 31, 2007. Rick Morain, Jason White, Ruth Freeman, Sid Jones, Mike Wright, Jim Pauley and Mark Bauer spoke to the Council regarding this issue. They were all in favor of extending the tax abatement program and possibly expanding the program to 3 years. On motion by Hertel second by Bunkers, the Council set a public hearing for a 3-year, 100% tax abatement (duration of 3 years) for November 27, 2007 at 5:00 p.m.

AYE: Hertel, Bunkers, Figenshaw, Teeples, Teusch
NAY: None

Mr. David Sayre addressed the Council regarding changing the status of the stop signs on Russell Street (at Olive and Cedar Streets) to a permanent status. The Council will make a decision on the status of these signs at a later date.

Discussion was held on Employee Recognition Dinner. Interim City Administrator Kennedy will report back to the Council after visiting with city employees.

RESOLUTION NO. 35-07
Discussion was held on the Airport ACIP Sheets and Airport Five-Year Capital Improvement Plan. On motion by Hertel second by Teeples, the Council approved Resolution No. 35-07, a resolution authorizing the submittal of the Five-Year Capital Improvement Program for the Jefferson Municipal Airport, the airport improvement program data sheets for possible FY 2009 Federal Aviation Administration Grants, and certifying that the local match of 5% is available for each project awarded a grant.

AYE: Figenshaw, Hertel, Teusch, Bunkers, Teeples
NAY: None

Rick Morain, President of Greene County Development Corporation, and Jason White, Midwest Partnership Director, gave a quarterly update on GCDC and Midwest Partnership activities. On motion by Hertel second by Teeples, the Council approved the 4th quarter, 2007 funds to Greene County Development Corporation.

AYE: Teusch, Teeples, Hertel, Figenshaw, Bunkers
NAY: None

This was the time and the place for a public hearing reclassifying zoning for Lincoln Ridge Estates Phase One. The Planning and Zoning Commission has recommended the rezoning of the property to the Council. The Mayor called for any oral or written comments and there were none. On motion by Hertel second by Teeples, the Council closed the public hearing.

AYE: Teeples, Figenshaw, Hertel, Bunkers, Teusch
NAY: None

On motion by Hertel second by Teusch, the Council approved first reading of an ordinance rezoning Lincoln Ridge Estates Phase One from A (Agriculture) to R-1 (Single Family).

AYE: Teusch, Hertel, Bunkers, Teeples, Figenshaw
NAY: None

On motion by Teusch second by Teeples, the Council approved waiving the second and third reading of an ordinance rezoning Lincoln Ridge Estates Phase One from A (Agriculture) to R-1 (Single Family).

AYE: Bunkers, Hertel, Figenshaw, Teusch, Teeples
NAY: None

ORDINANCE NO. 502
On motion by Hertel second by Teusch, the Council approved Ordinance No. 502, an ordinance changing zoning classification for property in Lincoln Ridge Estates Phase One.

AYE: Teeples, Hertel, Teusch, Bunkers, Figenshaw
NAY: None

RESOLUTION NO. 36-07
On motion by Hertel second by Figenshaw, the Council approved Resolution No. 36-07, a resolution approving Final Subdivision Plat for Lincoln Ridge Estates Phase One.

AYE: Figenshaw, Hertel, Teusch, Bunkers, Teeples
NAY: None

On motion by Hertel second by Bunkers, the Council approved payment to the following for the Neighborhood Improvement Incentive Program Grant: Bill and Anne Butler-$1,366; Steven Kohl-$1,000; Jackson Apartments $995; and Kathryn Genco-$1,366.05.

AYE: Bunkers, Teusch, Figenshaw, Teeples, Hertel
NAY: None

Discussion was held and information presented on amending the Municipal Code Chapter 3, Section 3.02 Council Wards and Voting Precincts.

Mayor Madson reported he and others would be giving a presentation at the CAT Board Meeting on November 14th requesting funding for the Downtown Streetscape Project. He also report on the reception at the Historical Society on November 15th and the upcoming Genesis Open House/Ribbon Cutting November 16th.

City Engineer Milligan reported the Lincolnway extension is nearly complete.

Councilman Bunkers reported that the Compassionate Friends would like to place two granite benches at the Community Center.

The following bills were approved for payment from City funds:

ACCESS ELEVATOR LB-LIFT CK 575.00
ACCO PL-EQ 905.57
ACTIVAR WA-PL MN 958.27
AFLAC INS W/H 130.84
AFSCME/IOWA COUNCIL 61 UNION DUES 352.50
ALLIANT AP-UTL 18,302.91
ALLIED CONST PROJ 31,795.16
AMERICAN CONCRETE WA-CNC 394.13
ARAMARK WA-CLG 95.90
BAKER & TAYLOR LB-BKS 1,869.37
BEE & HERALD PRTG 304.27
BEN FRANKLIN LB-SPPL 824.49
BIBLIOGRAPHICAL CNTR LB-OCLC 508.34
BOMGAARS SPPL 837.71
BRIGGS RN-EQ 227.28
BUNKERS DUNKERS RN-FD 30.00
CARPENTER UNIFORM PD-SPPL 683.51
CARROLL PERKINS WA-DP RF 100.00
CHRIS & TAMMY SPAULDING WA-DP RF 75.00
CITY OF JEFFERSON WA-AP DL ACCTS 600.00
COLLECTION SERVICES CNTR CDDM001468 325.50
COLUMBIA HOUSE LB-MV 36.87
COMPUSENSE PD-EQ 1,475.91
CONTRACT EXCHANGE WA-DP RF 100.00
COVENTRY HEALTH INS. W/H 26,117.21
CRYSTAL CLEAR WINDOWS PA-SRV 22.00
DANIEL MORANVILLE H INS 200.00
DANIELSON & DURBIN ST-SPPL 32.20
DAVE MORLAN PD-RMB 31.13
DIANE M. KENNEDY PA-RMB 1,683.48
DOLLAR GENERAL PA-SPPL 15.78
DON'S ACE SPPL 784.11
DPC INDUSTRIES WA-CHLRN 377.00
DREES RN-SRV 68.75
DURLAM ELEC RN-SRV 252.28
DUST-TEX SW-CLG 40.48
EFTPS FED W/H 26,046.10
ELIZABETH HAILEY PA-MLG.MLS 201.52
ELLIOTT EQPMNT SN-EQ 4,140.00
ERIC SWAIN RN-LBR 130.20
FAREWAY RN-SPPL 80.86
FIGENSHAW FURNITURE AP-CRPT 3,538.00
FOTH INFRASTRUCTURE PA-ENG 1,730.00
FREIGHTLINER SN-RPR 18.03
GALE LB-BK 24.34
GALLS PD-SPPL 360.93
GENESIS DEVLP PROC 2,846.22
GEODE PA-EC DV 3,299.74
GOLDEN CIRCLE MUNICIPAL PA-FEE 53.70
GR CO REDI MIX ST-CNC 1,570.75
GR CO SEC ROADS FUEL 6,199.45
GR CO DEV CORP GCDC 11,256.00
GR CO MED CNTR SRV 128.44
HACH CHEM WA-CHM 145.03
HARRISON RV LAND PL-SPPL 23.40
HAWKEYE FIRE & SAFETY PD-EXT 44.90
HEARTLAND TCHNLGY LB-SRV 28.75
HEAVEN'S BEST AP-CLG 131.08
HEIMAN FD-SPPL. 690.60
HEMPING PAINT LB-LCKS 129.00
HOME STATE BANK RN-FEE 73.32
HOMECOMINGS FINANCIAL WA-REF 128.39
HOWARD R. GREEN CO TIF-ENG 223.00
HUTCHESON ENG WA-BR PMP 5,000.00
HY VEE RN-SPPL 30.01
IOWA ASSN OF MUNI UTIL TRNG 120.00
IOWA DEPT OF TRANS ST-SGNS 683.46
IOWA LAW ENFORCEMENT ACAD PD-TSTG 160.00
IOWA LEAGUE OF CITIES PA-REG 30.00
IOWA NETWORK LB-SRV 12.75
IOWA ONE CALL SRV 108.00
IPERS IPERS W/H 11,778.70
JANE MILLARD LB-RMB 319.47
JASON OSTRANDER RN-LBR 238.70
JEFFERSON CHAMBER OF COMM PA-ADV 35.00
JEFFERSON TELE PH 1,581.66
JEFFERSON VET CLINIC DP-SRV 35.00
JEFFERSON/SCRANTON COMM RN DR 104.21
JENSEN BUILDERS RN-SN GM 577.00
KING CONST PROJ 68,837.75
KIWANIS PD-DUES 360.00
L G I WA-TSTG 49.00
LAWSON PROD SW-SPPL 13.10
LINWELD SN-CYL 28.75
LYNN & ELLIE MENZ PA-CLG 120.00
M & M APPLIQUES PD-LBR 18.00
M & M AVIATION AP-MGR CNT 1,649.71
MANGOLD SW-TSTG 906.40
MAT SIDE MOM'S RN-ADV 10.00
MATT SIDE MOMS RN-BK 14.98
MCATEE TIRE SRV/SPPL 1,181.63
MHF ENG PA-ENG 5,565.00
MIDLAND POWER AP-UTL 386.31
MIDWEST TAPE LB-MV 470.75
MIKE WRIGHT PA-MLG 146.47
MOBILE VISION PD-EQ 203.00
MONTHEI WELDING AP-RPR 308.97
MOTOR PARTS SPPL 15.96
MUIR EMBROIDERY ST-BTS 124.95
MUNICIPAL SPPL WA-PTS 73.00
NAPA SPPL 1,801.47
NO SWEAT RN-EQ 879.98
NORTH AMERICAN SALT WA-SLT 6,857.41
NORTH DALLAS LANDFILL SN-LD FL 10,822.80
NORTH DALLAS REGIONAL SN-DUES 4,626.00
OGREN'S GRAPHICS RN-SGNS 60.00
ORKIN SW-SRV 106.82
PAMIDA RN-SPPL 75.89
PICKETT'S SALVAGE SN-LD FL EX 780.00
POLARIS LIBRARY SYSTEMS LB-MN 1,492.32
POOL TECH PL-SRV 826.06
POWER MUSIC RN-MSC 173.41
REED PEDERSEN RN-LBR 24.80
REGION XII COUNCIL - GOVT PA-SRVY 71.71
SCHROEDER UPHOLSTERY PD-LBR 148.56
SCRANTON MFG SN-PTS 35.62
SELECT OFFICE SYSTEMS RN-RNT 533.91
SHADRAN RN-SPPL 758.39
SHERIFF OF GR COUNTY PA-LGL 16.50
SIMPLEXGRINNELL RN-SRV 581.50
SPRING VALLEY WIRELESS FD- EQ 2,424.00
ST. LUKES CENTER FOR OCCUP SRV 108.00
ST. PAUL STAMP WORKS PD- PPL 178.71
STEPHANIE CLIFTON WA-DP RF 100.00
STEVE KASTLI WA-DP RF 100.00
STRAWN PAINTING LB-PTG 87.83
SUNLIFE INS 166.57
TASTE OF HOME LB-BK 28.98
TEEPLES HEATING & COOLING AP-SRV 244.09
TELRITE LG DS 116.50
PRINTERS BOX UPS 23.13
TOM HEATER PA-MLG 94.58
TREAS STATE OF IOWA STATE W/H 4,204.00
TRI-COUNTY PK-PT 78.94
TRUCK COUNTRY SN-PTS 54.37
U.S.P.O. PSTG 503.21
U.S.P.O. LB-PSTG 240.00
VAN HAUEN & ASSOC TIF-LFT ST 132,905.00
VICKY LAUTNER CF PLN 245.72
WALSH DOOR RN-RPR 60.00
WEST CENTRAL COOP CHM 1,400.00
WEST GROUP PA-LGL 248.32
WILCOX LAW FIRM LGL 6,862.28
WRIGHT ELEC SRV 1,131.40


FUND TOTALS
001 GENERAL FUND 206,040.99
110 ROAD USE TAX 14,048.53
112 CAFETERIA PLAN 101.00
121 LOCAL OPTION SALES TAX 577.00
128 HEALTH INS. SINKING 900.00
140 WATER DEPOSITS 1,075.00
201 DEBT SERVICE-TIF 133,128.00
397 CAPITAL IMPROVEMENTS 5,000.00
600 WATER 20,158.89
610 WASTEWATER 12,256.88
660 AIRPORT 6,901.75
670 SANITATION 32,232.21
671 RECYCLING 5,530.92
GRAND TOTAL 437,951.17

There being no further business the Council agreed to adjourn.

______________________________
Todd Madson, Mayor

______________________________________
Diane M. Kennedy, City Clerk