COUNCIL MEETING

MAY 22, 2007

5:00 P.M.

PRESENT: Figenshaw, Teeples, Bunkers, Hertel,
ABSENT: Teusch

Mayor Madson presided.

Joan Sorenson presented the Council with a petition of approximately 452 signatures declaring a preference regarding the Downtown Streetscape Project. Joan wants a list of the communities (with Downtown Streetscape) visited and reactions at the next Council meeting. Gary Wiedman addressed the Council on the Donovan lot on North Grimmell and former Doug Stevens lot not being mowed.

On motion by Hertel second by Teeples, the Council approved the following consent agenda: May 8th Council Minutes with the following correction; Absent: Teusch.

AYE: Figenshaw, Bunkers, Hertel, Teeples
NAY: None

This was the time and place for a Public Hearing on the status of funded activities for the Genesis Development CDBG project. Kevin Ketelsen of Region XII Council of Governments reviewed the following regarding the project and status of funded activities:
A. General description of accomplishments to-date
Buildings #1 and #2 are done – updated of recycling center and renovation of corrugated production area, which includes new electrical, sprinkler system, exhaust system, new restrooms. Work is progressing on the new client services area –heating/cooling installed, electrical is pretty much done, ceiling grid is all in, flooring will be starting soon, painting is done, staining woodwork/casing, sidewalk starts today or sometime this week, exterior brick work around entrances is done.

B. A summary of expenditures to-date
CDBG expenditures – $487,770.79
USDA Loan expenditures – $1,080,625.34
Total - $1,568,396.13

C. A general description of remaining work
Finish ceiling, sidewalks, seeding, landscaping, parking area, exterior painting, flooring, doors, finish work and building #1 wainscoting. Also the replacement of the roofs and insulation of Buildings #1 and #2.

D. A general description of changes made to the project budget, performance targets, activity schedules, project scope, location, objectives or beneficiaries
Other than several minor change orders, it recently came to Genesis Development’s attention that the roofs of Buildings #1 and #2 need to be replaced due to serious rust problem. In addition to the rust issue the roofs also pose a structural issue and continued leaking. A contract amendment has been requested to IDED. Estimated cost will be around $155,000. It is not known at this time as to how long the roof replacement will take. The project was originally supposed to be completed by August 1, 2005, but due to complications the completion date has been moved to June 15, 2007.

E. A description of how the public has reasonable access to all local meetings, project records, and information relating to the proposed and actual use of CDBG funds.
The public can have reasonable access project records, information, or attend project-related meetings by contacting Kevin Ketelsen, Region XII Council of Governments at 712-792-9914.

On motion by Teeples second by Hertel, the Council closed the Public Hearing.

AYE: Hertel, Teeples, Figenshaw, Bunkers
NAY: None
Dave Moeller of Snyder and Associates gave a presentation on the findings of the Union Pacific Grade Separation Project. Senator Daryl Beall addressed the Council and indicated he had talked with the Iowa Department of Transportation regarding the Grade Separation Project. He also stated he would be talking with the Federal Congressional Delegation and would relay our needs to them.

RESOLUTION NO. 15-07
On motion by Hertel second by Bunkers, the Council approved Resolution No. 15-07, a resolution supporting the findings of the Grade Separation Feasibility Study Final Report for the crossing of Iowa Highway 4 and the Union Pacific Railroad Tracks City of Jefferson, IA.

AYE: Bunkers, Teeples, Figenshaw, Hertel
NAY: None

On motion by Hertel second by Figenshaw, the Council designated MHF Engineering, P.C. as the Project Engineers for the Lincoln Court Improvements Project.

AYE: Figenshaw, Hertel, Bunkers, Teeples
NAY: None

RESOLUTION NO. 16-07
On motion by Teeples second by Hertel, the Council approved Resolution No. 16-07, a preliminary resolution pursuant to Section 384.42, of the Iowa Code covering the Lincoln Court Improvement Project.

AYE: Teeples, Bunkers, Hertel, Figenshaw
NAY: None

RESOLUTION NO. 17-07
On motion by Hertel second by Teeples, the Council approved Resolution No. 17-07, a resolution approving and adopting preliminary plans and specifications, estimate of cost and plat and schedule for the Lincoln Court Improvement Project.

AYE: Bunkers, Figenshaw, Hertel, Teeples
NAY: None

On motion by Hertel second by Bunkers, the Council approved setting a Public Hearing for June 12th at 5:00 p.m. for the proposed Resolution of Necessity for the Lincoln Court Improvement Project.

AYE: Figenshaw, Teeples, Bunkers, Hertel
NAY: None

Mr. Gary Von Ahsen expressed his concern on the time line of this project and would like it increased if possible.

Councilman Hertel reviewed and discussed the results of the Park and Recreation survey. Overall, the survey was very positive.

Mayor Madson left the meeting. Mayor Pro Tem Teeples presided the remainder of the meeting.

Discussion was held on the scope of services for a water quality study. The Council directed the Administrator to keep moving forward on this study. A survey may also be developed.

RESOLUTION NO. 18-07
On motion by Hertel second by Bunkers, the Council approved Resolution No. 18-07, a resolution approving Plat of Survey for Jana Rector at 206 N. Pinet in Gallagher’s 2nd Addition.

AYE: Figenshaw, Hertel, Bunkers, Teeples
NAY: None
This was the time and place for a Public Hearing on the FY 2006-07 Budget Amendment.
Mayor Madson called for any written or oral comments and there were none. On motion by Hertel second by Figenshaw, the Council closed the Public Hearing.

AYE: Figenshaw, Hertel, Teeples, Bunkers
NAY: None

RESOLUTION NO. 19-07
On motion by Hertel second by Teeples, the Council approved Resolution No. 19-07, a resolution taking action on the FY 2006-07 Budget Amendment.

AYE: Teeples, Bunkers, Hertel, Figenshaw
NAY: None

On motion by Hertel second by Bunkers, the Council approved the agreement with the Greene County Early Learning Center regarding the Early Riser, After School, and Summer Day Camp recreation programs. The Council directed there be a six month update given to the Council.

AYE: Bunkers, Hertel, Figenshaw, Teeples
NAY: None

On motion by Hertel second by Figenshaw the Council approved third reading of an ordinance to reclassify zoning for property at 700 West Harrison Street.

AYE: Figenshaw, Bunkers, Teeples, Hertel
NAY: None

ORDINANCE NO. 499
On motion by Hertel second by Bunkers, the Council approved Ordinance No. 499, an ordinance changing zoning classification for property at 700 West Harrison Street.

AYE: Teeples, Figenshaw, Hertel, Bunkers
NAY: None

On motion by Figenshaw second by Hertel, the Council approved third reading of an ordinance to reclassify zoning for Briarwood Subdivision.

AYE: Hertel, Bunkers, Teeples, Figenshaw
NAY: None

ORDINANCE NO. 500
On motion by Hertel second by Teeples, the Council approved Ordinance No. 500, an ordinance changing zoning district classification for property in Briarwood Subdivision.

AYE: Teeples, Hertel, Bunkers, Figenshaw
NAY: None

Discussion was held on the Capital Improvement Plan. The Council will further review this plan and discuss it at the next Council Meeting.

The Council discussed a traffic light at Clark and Highway #4; progress at the pool for opening day; and an additional list of items that need to be repaired in the future.

There being no further business the Council agreed to adjourn.

______________________________
Todd Madson, Mayor

______________________________________
Diane M. Kennedy, City Clerk